Dictionaries Dialog Box

The Dictionaries dialog box allows you to open and close user dictionaries and edit the contents of an open user dictionary. The contents of dictionaries are saved in *.tlx files on your system. You can open some or all of your user dictionary files at any time. When you request a spelling check of your text, the Spelling Checker searches only open dictionaries.

To open the Dictionaries dialog box, select Options>Dictionaries from the Text Editor dialog box menu bar.

Open and close your spelling checker dictionaries and edit their contents using the Dictionaries dialog box.

When using SiteSpinner® Pro on computers set up to allow individual user accounts, each user’s dictionary file is maintained separately.

Controls on the Dictionaries dialog box include the following:

Field/Control Description
Words Contains the list of words in the currently selected dictionary. You may enter words in the Word box, but the total length should be limited to 63 characters.
Action Select an action from the drop-down menu telling the spelling checker what to do when it finds a word in the dictionary. Choose from the following actions:

·Auto change (use case of other word): Select to automatically replace one word with another, always with the same case pattern as the other word. This action is useful for automatically expanding abbreviations. For example, you could enter the word "TBD" with "to be determined" as the other word and “Auto change (use case of other word)” as the action. The spelling checker will automatically replace "TBD" with "to be determined" wherever it appears. Note that the replacement is made automatically only if the “Auto Change” option is enabled (see the Options Dialog Box for information on the Auto Change option).

·Auto change (use case of checked word): Select to automatically replace one word with another. For example, if you often type "recieve" instead of "receive", you might enter the word "recieve" with "receive" as the other word and “Auto change (use case of checked word)” as the action. The spelling checker will automatically correct "recieve" wherever it appears. If "recieve" was capitalized ("Recieve"), the spelling checker would automatically replace it with "Receive". Note that the replacement is made automatically only if the “Auto Change” option is enabled on the Options dialog box. See the Options Dialog Box for information on the Auto Change option).

·Conditionally change (use case of checked word): Select to optionally replace one word with another. For example, if you often type "recieve" instead of "receive", you might enter the word "recieve" with receive as the other word and “Auto change (use case of checked word)” as the action. The spelling checker will ask if you want to replace "recieve" with "receive". If "recieve" was capitalized ("Recieve"), the spelling checker would ask if you wanted to replace it with "Receive".

·Conditionally change (use case of other word): Select to optionally replace one word with another, always with the same case pattern as the other word. This action is useful for optionally expanding abbreviations. For example, you could enter the word "TBD" with "to be determined" as the other word and “Conditionally change (use case of other word)” as the action. The spelling checker will ask if you want to replace "TBD" with "to be determined".

·Exclude (treat as misspelled): Select to indicate to the spelling checker that the word is misspelled, even if it is listed in another dictionary. Words marked with this action will never be offered as suggestions for misspelled words, and they will be reported as misspellings when they are encountered by the spelling checker. Note that the spelling checker looks up words in user dictionaries in the order in which they appear in the Files list. If you want to exclude a word, make sure it doesn’t appear in a previous user dictionary.

·Ignore (skip): Select to tell the spelling checker that the word is spelled correctly, and so can be skipped over. This is the most common action.

Other Word Displays an alternate word associated with the currently selected word. The other word is used in the “Auto change” and “Conditionally change” actions to supply a replacement word. You may enter more than one word in the Other Word box, but the total length should be limited to 63 characters.
Add Word Click to enter the word displayed in the Words combo box to the currently selected dictionary. The currently selected action and other word are associated with the word. You can use the Add Word button to change the action or other word associated with a word. Note that the Add Word button is enabled only when a new word is typed in the edit area of the Words list. The words you add may contain virtually any character, but only words that contain embedded periods should have trailing periods (e.g., U.S.A. is OK, but USA. is not).
Delete Word Click to remove the word appearing in the edit area of the Words combo box from the currently selected dictionary. The associated action and other word are also removed.
Export Click to open the Export Dictionary dialog box, allowing you to name and save the contents of the currently selected dictionary to a text file. The words are written to the file one per line.
Import Click to open the Import Dictionary dialog box, allowing you to add the words contained within an existing text file to the currently selected dictionary. Each word in the selected file is loaded into the dictionary. Note that importing a large list of words may take some time.
Files Select a dictionary file from the drop-down menu. When you select a file from the menu, its contents are displayed in the Words list.
Language Displays the language (e.g., English or French) of the words in the currently selected dictionary.
Add File Click to open a user dictionary file. The Add Dictionary File dialog box appears, allowing you to select a dictionary file to open. The set of open dictionary files is remembered, so that once you add a dictionary file you don’t need to add it again. You can open other applications’ user dictionary files.
New File Click to create a new user dictionary file. The New Dictionary dialog box appears, allowing you to specify attributes of the new dictionary. For more information, see New Dictionary Dialog Box.
Remove File Click to close the currently selected dictionary file. Closed dictionaries are not checked during a spelling check. Although the file is closed, it is not deleted. Closed dictionary files can be later reopened clicking the Add File button.
Help Click to open a context-sensitive help topic.
Close Click to close the dialog box.

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